How to Use Shrewd LMS: A User Guide

Managing Course Settings

On your Learning page, click Edit Course.

Course Title and Cover Image

1. Enter your Course Title.
2. Click "Browse" to select a file, or drag-and-drop your image file.

Setting Course Start and End Dates

This defines when a course becomes available and when it expires. If not set, the course duration defaults to 1 year.

• Start Date - The date when the course becomes available to students.
• End Date - The date when the course expires and becomes unavailable.

Copying Content from an Existing Course

1. Go to the Copy Content section.
2. Click the dropdown menu.
3. Select one of your existing courses from the list.

Archiving and Unarchiving Courses

Archived courses remain visible and marked as archived, but participants cannot access activities/materials. Owners can unarchive any time; previously enrolled learners remain archived and must be re-enrolled.

To archive a course

1. In Course Settings, go to Course Status.
2. Enable the Archive Course toggle.
3. Read the warning message carefully.
4. Click Update Course to save changes.
5. Your course is now archived.
6. Archived courses are marked with a flag.

To unarchive/reset a course

1. Open the Course Settings page.
2. Restore by either turning off Archive Course, or clicking Reset Course.
3. If using the toggle, read warning and click Update Course.
4. If using Reset Course, changes are saved automatically.

Auto-Archive Students

1. In Course Settings, go to Auto-Archive Settings.
2. Enable Auto-archive students on course completion.
3. Set the delay days after completion (default 0 days means immediate).

Notification Settings

Manage student and course owner alerts (new activities, updates, deadlines, and enrolments).

1. Go to Course Settings → Notification Settings.
2. In Student Notifications, enable New Activities, Activity Updates, and Course Ending Soon.
3. In Course Owner Notifications, enable New Enrolments and Course Ending Soon.
4. Set Notification Timing (days before course end).

Adding and Editing a Section

1. Click Add New Section.
2. Enter a section name.
3. Add a short description (optional).
4. Click Save.
5. The section appears in the course structure.
6. To edit a section, click the edit button.

Adding Activities to Your Course

Click the + button and select the desired activity.

Text Activity

1. Enter activity title.
2. Add and format content in the editor.
3. Click Save.

Document Activity

1. Click + and choose Document.
2. Enter title.
3. Upload document (max 3.1 MB).
4. Click Save.

Video Activity

1. Click + and choose Video.
2. Enter title.
3. Upload by Browse/drag-and-drop or use embed URL code.
4. Click Save.

Audio Activity

1. Click + and choose Audio.
2. Enter title.
3. Upload audio file.
4. Add description/details.
5. Click Save.

Link Activity

1. Click + and choose Link.
2. Enter title and content URL.
3. Add description (optional).
4. Click Save.

Image Activity

1. Click + and choose Image.
2. Enter title and upload image.
3. Choose image type: Activity image or Banner (Cover/Contain).
4. Add description and click Save.

SCORM Activity

1. Input activity title.
2. Upload SCORM .zip file.
3. Set optional passing score and completion behavior.
4. Add optional description and click Save/Update.

Quiz Activity

Create assessments directly in Shrewd LMS with settings for attempts, timing, score thresholds, randomization, feedback, and progress inclusion.

1. Open course, click Add Activity, and choose Quiz.
2. Set quiz title and settings (questions per attempt, time limit, max attempts, passing score).
3. Set randomization options.
4. Configure feedback and enable Include in course progress.
5. Save, then manage questions in Question Bank.
6. Create/import questions and update quiz again to save.

Panorama Interactive Activity

Create immersive 360-degree scenes with hotspots (information and scene links).

1. Add Panorama activity, enter title/description, click Save.
2. Manage scenes and hotspots; add scenes and set default if needed.
3. Add hotspots (Information or Link to Scene), set position with pitch/yaw or click-to-place in preview.

Setting Activity Requirements

Activity Requirements control learning sequence by requiring completion of selected activities before access is granted.

• Works across activity types including SCORM, BLC, quiz, and others.
• You can also set availability dates (Available From / Available Until).

1. Open activity settings and expand Requirements.
2. Select required prerequisite activities.
3. Set availability dates if needed.

Setting Section Requirements

1. Click Edit in the section area.
2. In Requirements, choose prerequisite sections.
3. Optionally set section availability dates.

Editing and Reordering Activities

• Use drag-and-drop to rearrange activities.
• Use edit menu to edit activity.
• Use delete menu to remove activity.
• Move an activity to another section.

Reordering Sections

Drag sections using the drag-and-drop icon and drop them in the desired position.

Participants Report

Shows participant details, completion progress, and individual scores. Enrolled students appear automatically in the table.

Filtering Participants

• Name or email
• Completion percentage
• Enrollment date range
• Enrollment status (Active/Archived)
• Enrollment type and progress status filters
• Items per page

Activity Completions Report

Provides a detailed activity-by-activity completion matrix for each participant.

Filtering Activity Completions

Filter by participant name/email and enrolment status (Active/Archived).

Student Scores (Gradebook)

Displays student performance across activities. Score-based activities (BLC/SCORM/Quiz) show percentages; non-score activities show completion dots.

Reports API (Premium Plan)

Integrate report data with your own organisational systems.

1. Click the floating button in the upper-left corner.
2. Select Settings.
3. In API Integration, click Generate New Key.
4. Use generated key to integrate with dashboards/analytics tools.

How to Access via Microsoft 365

1. Go to https://www.office.com or https://m365.cloud.microsoft.
2. Sign in with your work account.
3. Click Apps, then expand app list.
4. Select Shrewd LMS to open Global Report.

How to Access via Outlook

1. Open Outlook (web or desktop).
2. Sign in with your work account.
3. Click More apps from the left sidebar.
4. Search for Shrewd LMS or select it from the list.
5. The Global Report dashboard will open.