Managing Course Settings 

On your Learning page, click on “Edit Course”.

Course Title and Cover Image

You can customize the course title and cover image to better reflect your course content and provide a more engaging learning experience.

1. Enter your Course Title 
2. Click “Browse” to select a file, drag-and-drop your image file.

Setting Course Start and End Dates

This setting is used to define when a course becomes available to students and when it expires. If the course owner does not set these dates, the course duration will default to 1 year.

Under the Cover Image field, there are two date fields:

• Start Date – The date when the course becomes available to students.

• End Date – The date when the course expires and becomes unavailable.

Copying Content from An Existing Course to A New One

This feature enables Course Owners to copy all content from an existing course into a new one.

1. Go to the Copy Content section.
2. Click the dropdown menu.
3. Select one of your existing courses from the list.

Archiving and Unarchiving Courses

The Course Archiving feature allows owners to manually archive courses that are no longer in use or that they want to temporarily store, while ensuring all content, records, and enrolments are fully preserved for future reference or reuse. Archived courses remain visible in the system and are clearly marked as “Archived.” However, participants cannot access any activities or materials within them.

Owners can unarchive a course at any time to make it available again. Please note that previously enrolled learners will remain archived and must be re-enrolled before regaining access.

To Archive a course, you can follow these steps:

1. In the course setting, go to Course Status section
2. Turn on the Archive Course toggle button.
3. Read the warning message carefully before continuing.
   
4. Click Update Course to save changes.
5. Your course is now archived.
6. Archived courses are marked with a flag.

To unarchive/reset a course, use the following steps:

1. Open the Course Settings page.
2. There are two options to restore a course:
   1. Turn off the Archive Course toggle, or
   2. Click the Reset Course button.
3. If you use the Archive Course toggle, make sure to read the warning message carefully before clicking Update Course.
4. If you choose the Reset Course button, keep in mind that changes are saved automatically.

Auto-Archive Students

When enabled, the Auto-Archive setting automatically archives students after they complete a course. This helps organisations manage licence usage by freeing up active user slots.

To automatically archive students, follow these steps:

1. In the course setting, go to Auto-Archive Settings section.
2. Enable the Auto-archive students on course completion toggle.
3. Specify the number of days to wait after course completion before archiving students. The default value is 0 days, which means students are archived immediately upon completion.

Notification Settings

The Notification Settings section allows users to manage alerts related to course activities.

• Student Notifications: Manage notifications sent to enrolled students, including course deadlines, new activities, and activity updates.
• Course Owner Notifications: Configure notifications sent to course owners, such as upcoming course deadlines and new student enrolments.

These settings help both course owners and students stay informed and up to date with course progress and activities.

Here are a few steps to enable notifications for both course owners and students:

1. In the Course Settings, go to Notification Settings.

2. In Student Notifications section, turn on:

   • New Activities – Notify students when new activities are added to the course.

   • Activity Updates – Notify students when existing activities are updated.

   • Course Ending Soon – Notify students before the course expires.

3. In Course Owner Notifications section, turn on:

   • New Enrolments – Get notified when new students enrol in your course.

   • Course Ending Soon – Get notified before your course expires.

4. Set the Notification Timing — choose how many days before the course end date notifications should be sent.

Adding and Editing a Section

1. Click “Add New Section”
2. Enter a section name 
3. Add a short description (optional) 
4. Click Save
5. Your section now appears in the course structure.
6. To edit the section, simply click the edit button below.

Adding Activities to Your Course 

This section guides users on how to add an activity to a course. 

To add an activity, click the “+” button and select the desired activity. You will be redirected to the activity page.

Text Activity 

1. Enter the title of your activity. 
2. Within the text content area, you can type and format text using the built-in editor. Available formatting options include bold, italic, and strikethrough, as well as adding links, blockquotes, code blocks, bullet lists, and numbered lists. 
3. Click “Save” to save changes.

Add Document Activity 

1. To add Document activity, click “+” button and choose “Document”
2. Enter the activity title. 
3. Upload by clicking “Browse” or drag-and-drop your document into the Document field. You can upload a document with a maximum file size of 3.1 MB. 
4. Click “Save” to save the activity.

Add Video Activity 

1. To add a Video activity, click “+” button and choose “Video” 
2. Enter a title for your video activity 
3. To upload your video, you can either:
   • Click “Browse” to select a file, drag-and-drop your video file, or
   • Use an embed code from a video URL (e.g. YouTube, Vimeo).
4. Click the “Save” button to save your changes.

Add Audio Activity 

1. To add an Audio activity, click “+” button and choose “Audio” 
2. Enter a title for your video activity. 
3. Upload your audio file by clicking “Browse” or Drag-and-Drop your audio file. 
4. Add details or a description for your audio activity. 
5. Click “Save” to save changes.

   

Add Link Activity 

1. To add a Link in an activity, click “+” button and choose “Link” 
2. Enter a title for your activity 
3. Enter a Content URL 
4. Add a description (optional) 
5. Click the “Save” button to save your changes.

Add Image Activity 

1. To add an Image activity, click “+” button and choose “Image” 
2. You’ll be taken to the edit page 
3. Enter a title for the activity 
4. Upload an image by clicking “Browse” or Drag-and-drop  
5. When adding an image, you can choose between two image types:
   • Activity image: Use this option if you want to upload an image at its original size, without resizing or cropping. Banner: Choose this option if you want more control over the image height and how the image fits within its container. You can also set the size type to:
     • Cover – The image fills the space completely (may crop parts of the image). 
     • Contain – The entire image fits within the space (may leave empty borders).
6. Add a detail or description of your image activity 
7. Click “Save” to save your activity

Add SCORM Activity 

Important Note: Microsoft Teams loads apps (including Shrewd LMS) as embedded tab content in an iframe. Because of this, SCORM packages that are configured to open content in a new browser window will not work reliably inside Teams. Teams does not support forcing iframe content to open an external window as part of app/tab behaviour, and popups or new-window launches from within an embedded frame are generally restricted for security and platform reasons. To ensure SCORM content launches correctly in Shrewd LMS, please make sure the package is published to open in the same window.

Follow the steps below to create a SCORM activity:

1. Input the activity Title.
2. Upload SCORM File by clicking “Browse” or drag-and-drop your .zip file into the SCORM Content field.
3. Set the passing score for students (Optional).
4. Specify whether a score below the passing threshold will mark the activity progress (in Activity Completion report) as Completed or Incomplete (Optional).
5. Add Description (Optional).
6. Click “Save” or “Update” to finalize.

Add Quiz Activity

The Quiz Activity allows course owners to design assessments directly within Shrewd LMS. Whether you’re running employee training, online classes, or certification programs, you can now create quizzes that test comprehension and measure learning outcomes — without leaving Teams.

To get started, you can follow these steps:

1. Open your course in Shrewd LMS.
2. Click Add Activity and select Quiz.
3. Enter the Quiz Title.
4. Configure the Quiz Settings:
   1. Questions per attempt: Number of questions displayed in each attempt.
   2. Time limit: Total time allowed to complete the quiz.
   3. Maximum attempts: How many times a student can retake the quiz.
   4. Passing score: Minimum score required to pass.
5. Set the Randomization Options:
   1. Randomize questions: Shows different random questions on each attempt (only if total questions > questions per attempt).
   2. Randomize answer options: Shuffles the order of answer options for multiple choice questions.
6. Configure Feedback Settings:
   1. Show Correct Answers: Display correct answers after quiz submission
   2. Show Explanations: Display question explanations after quiz submission
7. Turn on Include in course progress to ensure the quiz counts toward course completion.
8. Click Save.
9. Still on the same page, scroll to Question Bank Statistics and click Manage questions in question bank.
10. In the question bank, you can create new questions, or import from a file or other activities.
    • To create a question:
      1. Click Create to add a new question.
      2. Enter the question Title.
      3. Choose the question type (multiple choice, true/false, or short answer).
      4. Enter the question text, answer options, and correct answer.
      5. Add points. Points represent the weight of the question and contribute to the total quiz score.
      6. Add optional settings such as category, tags, or explanations.
      7. Turn on Share with Organisation to allow the question to be used in other courses.
      8. Click Save to add it to your question bank.
      9. The question you just created will appear in the question bank.
    • To import from a file:
      1. Click Import from File.
      2. Upload your file in the supported format (CSV or GIFT).
      3. If you’re not sure what the file should include, Download Template to view the correct question format.
         
      4. Click Submit to add them to the question bank.
    • To import from another activity:
      1. Click Import from Other Activities.
      2. Select source activity that you want to import the questions from.
      3. Filter the questions by tags (optional).
      4. Filter by category (optional).
      5. Turn on Mark copied questions as shared if you want copied questions to be shared, allowing other courses or activities in your organisation to use them as well.
      6. Click Submit to add them to the question bank.
11. You can also use Bulk Actions to Delete selected questions, or to mark them as shared or not shared.
12. Use the Filter menu to quickly find specific questions in the question bank. You can filter questions by question type, category, and shared status (shared only or not shared).
13. Return to the quiz activity page and don’t forget to click Update to save again.

Add Panorama Interactive Activity

The 360° Panorama Viewer activity enables course owners to create immersive and interactive learning experiences by presenting content in a fully navigable 360-degree environment. Learners can explore scenes freely, interact with hotspots, and engage with learning materials in a more visual and experiential way.

1. Add a Panorama Activity to your course.
2. In the activity settings, enter a title and description (optional).
3. Click Save before editing any scenes.
4. Click Manage Panorama Scenes and Hotspots to begin setting up your panorama learning environment.
5. Click Add Scene.
6. Enter a scene title and description, then upload your 360° image.
7. Enable Set as Default Scene if you want this scene to appear first when learners open the activity.
8. Configure the Pannellum settings if needed.
9. Click Create to add one scene, or Create and Create Another to add more scenes.
10. To edit hotspots for a scene, click Hotspots in the Panorama Scene Manager for the selected scene. A hotspot in a panorama is an interactive point placed within a 360° scene that learners can click or tap to access additional content or actions.
11. You will be taken to the Hotspot Manager for the chosen scene. Click Add Hotspot.
12. Choose a hotspot type from the dropdown menu:
    • Information – displays text-based information to learners.
    • Link to Scene – links to another panorama scene.
13. For an Information hotspot, enter a title and information text.
14. Optionally set the pitch and yaw values to define the hotspot position (this can also be done later).
15. Set the display order, if needed.
16. Click Create or Create and Create Another.
17. In the Hotspot Manager, you can set hotspot position directly inside the scene image by clicking Set Position for the relevant hotspot.
18. In the scene image, click the location where you want the hotspot to appear.
19. The hotspot position will update automatically.
20. The preview of the updated hotspot position in the scene image.

Setting Activity Requirements

Activity Requirements allow Owners to control the order in which learners progress through a course. With this feature, Owners can set activity requirements that learners must complete before they can access a certain activity.

What This Feature Does:

• Prevents learners from opening an activity until the required activity is completed.
• Works for any activity type, including SCORM, BLC, quiz, etc.

How This Feature Works:

1. In the activity settings, scroll down to the Requirements section.
2. Expand the section to view and configure the options.
3. Select the activity or activities that learners must complete before they can access this activity.
4. Set availability dates using Available From and Available Until if you want to control when the activity can be opened.

Editing and Reordering Activities 

• Use the drag-and-drop icon to rearrange items.
• Use edit menu to edit an activity.
• Use delete menu to delete an activity.
• Move an activity to another section.

Reordering Sections 

Course owners can reorder sections by dragging a section using the drag-and-drop icon and dropping it into the desired position.

Setting Section Requirements

Section Requirements allow Owners to control the order of sections in which learners progress through a course. With this feature, Owners can set requirements that learners must complete before they can access a certain section.

To set section requirements, follow these steps:

• Click the Edit button in the section area.
• In the Requirements field, click the dropdown menu.
• Select the sections that learners must complete before accessing this section. 
• You can also define when the section is available for learners by setting the Availability Dates.

Course Reporting 

Participants Report

The Participants report displays general information about course participants, including their completion progress and individual scores. Once a student is enrolled in your course, their details will automatically appear in the Participants table.

Filtering Participants

Course owners can filter participants using filtering tools. With options such as:

• Name or email
• Completion percentage
• Enrollment date range
• Enrollment status (Active/Archived)
• Participant’s enrollment status (Assigned/Self-Enrolled) or progress status (In-progress/Passed/Not-passed/Overdue/Not-started)
• Items per page

Activity Completions Report

This report gives a detailed overview of each participant’s progress, displaying the completion status of all course activities. It enables course owners to quickly see which activities have been completed, are still in progress, or have not yet been started.

The legend at the bottom of the page shows what each icon represents.

Filtering Activity Completions

Course owners can filter Activity Completions data by participant name, email, or enrolment status (Active/Archived).

Student Scores (Gradebook)

The Student Scores report allows course owners to view each student’s performance across individual activities within a course. The report displays activity-level scores per student, making it easy to monitor progress, identify learning gaps, and review completion outcomes. This report is useful for tracking individual performance, supporting assessments, and gaining insight into how students are engaging with course content.

In the Student Scores report, you can view a list of learners, with all course activities displayed across the columns and each learner’s progress or score shown accordingly. Activities that generate scores—such as BLC, SCORM, and Quiz activities—display a score ranging from 0–100%. While activities that do not generate a score are marked with a blue dot to indicate completion.

Reports API (Premium Plan)

We provide a Reports API for course owners who wish to integrate report data with their own systems within their organisation.

1. Click the floating button in the upper-left corner of the page.
   
2. Select Settings.
   
3. Find the API Integration section and click Generate New Key to create your access token.
4. Once the key is generated, you can seamlessly integrate Shrewd LMS reporting with your existing systems, dashboards, or analytics tools.

View Mode

There are two available view modes: Editing and Student View.

Editing mode is the default mode used by course owners to create, edit, and manage course content within Shrewd LMS. In this mode, owners can configure settings, add or modify sections and activities, and manage course structure. To switch to Student View, click Switch to Student View.

Student View allows course owners to view the course exactly as a learner would. This mode is useful for reviewing course layout, content flow, and learning requirements from the student’s perspective before publishing or sharing the course. To go back to Editing mode, click Switch to Editing.